Hope Church processes personal data both as a Processor and as a Controller, as defined by the GDPR. This privacy notice informs you the types of personal data that Hope Church holds, the processing we carry out, your rights under data protection legislation, and how to contact us.
We are absolutely committed to protecting your privacy, and our legal duties under the Data Protection Act and the General Data Protection Regulation.
There are a variety of legal bases by which process personal data.
We will respect your privacy. You will only be contacted in regard to Hope Church related matters.
At Hope Church, we collect different types of information about people for the following main reasons:
We collect information on people through “like to know more?” cards, church database, email list & directory forms, bookings and registration forms, children’s health & consent forms, donation/pledge and gift aid forms, children and youth worker application forms, contact us/prayer requests on our website, safeguarding requirements and/or legal proceedings.
We collect the minimum information required to provide the service requested. We will ask you to consent to Hope Church holding and processing certain information we are requesting.
For safeguarding and legal proceedings, the information held is governed by law.
No personal data is shared with a third party for any reason including marketing and research.
Hope Church does not operate automated processing, decision making or profiling.
Your personal information will be visible to Church Staff and Volunteers (e.g. Trustees, Ministry and Team Leaders, IT Support, Children’s Workers) where there is a justified operational need to do so. Such personnel are only allowed to use that data for Hope Church purposes.
Information will only be transferred to a third party, or outside the EU, on the basis of informed consent, or for the performance of a contract, to protect the data subject or other persons, for important reasons of public interest, or for legal reasons.
Different types of information are subject to different retention periods. Specific data retention periods relating to your data can be supplied with a subject access request.
Individuals have the following rights concerning information that Hope Church holds about them:
Rights relating to data portability and automated decision making do not apply as Hope Church does not carry out automated processing or decision making.
You have the right to a copy of all the information we hold about you (apart from a few things which we may be obliged to withhold because they concern other people as well as you).
To exercise any of your individual rights, including obtaining a copy of the information Hope Church holds about you, write to the Data Protection Officer at the Hope Church registered address, which is shown on the website, or via the email address email@example.com. This is free of charge for electronic copies of information, but an admin fee may be charged for hardcopies of information, or where a request is manifestly unfounded or excessive.
If you are not known to the Data Protection Officer your identity will need to be verified before handing over any information. We will reply as promptly as we can and within the legal maximum of one month.
We ask that people remember to close their browser when they have finished their session. This is to ensure that others cannot access personal information and correspondence if they share a computer with someone else or they are using a computer in a public place like a library or Internet cafe. As an individual are responsible for the security of, and access to, your own computer.
Please be aware that whenever you voluntarily disclose personal information over the Internet that this information can be collected and used by others. In short, if you post personal information in publicly accessible online forums, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your information.
If you have any additional questions about Hope Church collection and storage of data, please contact us at: firstname.lastname@example.org
If you have a concern about the way we are collecting or using your personal data, you should raise this with our Data Protection Officer in the first instance at the above e mail where we will seek to resolve matters. For information the Information Commissioner’s Office is at ico.org.uk/concerns/